Company Name Area

This area displays the name of the company associated with this person's record. The black background and yellow text of the bar will change to blue with red text as an easy visual cue if the person's status is "Placed" or "Employee/Client" (i.e. not eligible for job placement).

Map

Click this button to open your web browser to a 'Yahoo! Maps' map to the current record's address.

Search Buttons

Clicking any of the field title buttons will allow you to search that field for a particular term. For example, clicking the "Zip" button will present a box in which you can type in a zip code. PCRecruiter will return a list of all names listed with that zip. If you wish to search for multiple terms, simply separate them with a comma.

Identification Number

PCRecruiter will automatically assign a chronologically generated identification number for each newly entered record. It is up to you whether or not to make use of these numbers. If your company already has its own numbering system in place, overriding the automatic ID is as simple as typing your own code into this field.

Name Button

Pressing this button will automatically paste the name of the new person into the appropriate fields. This feature will only work if you have a resume in the Windows clipboard and the person's name is the first line of the resume. This button becomes active after clicking the Add Button to create a new record.

Status Selection

This menu allows you to select a status for the current person. Status codes help keep clients, candidates, hiring agencies, and other various contacts separate. If the status is selected as "Placed" or "Employee/Client" (i.e. not eligible for job placement), the company name bar will change from black with yellow text to blue with red text as an easy visual cue, and the person will be marked with a "" in any lists.

Change Company

If the person shown has changed to another company (been transferred, placed, etc.), clicking this button will allow you to associate their record with a different company.

Add Button

Click this button to add a new record. Choose "Yes" to create a new blank name record. Choose "Use Rapid Entry" to add multiple names to this company at once, without having to re-type the address and phone information. "Yes - and Use Company Address" will add a single name, automatically including the address and phone numbers for the selected company. The "Add" button will become a "Cancel" button until the record is saved (with the "Save" button), which can be used to abort the addition of a new record.

Save Button

This button saves any changes made to the current record. You must click this button after making any changes to the currently open record (new or otherwise).

Delete Button

This button will remove the current record from the database.

Scroll Buttons

Click these arrows to scan quickly through multiple search results. jumps to the next or previous record, jumps 20 records ahead or back, and will go to the last or first record.

Scroll Bar

Clicking this bar will allow you to enter the number of the record you wish to jump to in the series.

City/State Auto Lookup

Clicking the three-dotted button next to the "Zip" field will use PCRecruiter's built-in zip locator to find the matching city and state.

Auto Zip Code Locator

Clicking the three-dotted button next to the "City" field will use PCRecruiter's built-in zip code database to find the matching zip code for the city entered. It is important to note that for larger metropolitan areas with multiple zip codes, you may need to alter the last two or three digits of the code.

Email Dialog/Web Page

Clicking this button will open your default web browser or MAPI email client to the web page or email address listed.

Telephone Auto-Dialer

This button will automatically dial the phone number listed using the Windows Dialer. PCRecruiter is TAPI compliant for Microsoft Version 1.4 and 2.01. For more information, ask your phone vendor about TAPI compliant equipment.

Rolodex-Type Tabs

Use these letter tabs to find names alphabetically. The * (asterisk) tab will load a complete listing of all records. The "Find" tab launches the Query Builder for name searches.

School Dropdown List

This button will bring up a list of previously entered school names to choose from. This will make your searches more efficient, as each school will be consistently titled and not, for example, as 'U. of Ohio,' 'Ohio Univ.,' 'O.U.' etc.

Degree Dropdown List

This button will allow you to select degrees from a list of standard degrees. This will make your searches more efficient, as all degrees will be entered consistently.

Job Title List

Clicking this button will allow you to select from a list of previously used job titles. This will make your searches more efficient, as all job titles will be entered consistently, regardless of the user entering the record.

Current/Desired Salary

Tip for Power Users: You may enter the salary amounts using "k" in place of "000" - for example, a salary of $50,000 may be entered as 50k, and PCRecruiter will convert it to the full numeric representation. You may also use the dropdown arrow for a list of number choices.

User Name List

The three-dotted button next to the user name field will allow you to choose from a list of PCRecruiter users on your system.

Sendout Listing

This button will show a list of send outs (if any) that the currently selected person has been on. You may jump directly to the record of that sendout from this list.

Help Menu:Contents

This selection will launch your web browser to the help you are now reading.

Name Associations

You may associate records with each other by various connections using this screen. Associations are reciprocal (the connection will be listed on both the current and the associated records' names). Click on the main listing area to add or remove a contact from the current record. Choose the type of connection you wish to signify using the menu. 'Jump to Name' will minimize the Name Associations screen down to your Windows task bar (bottom of your screen) and take you to the name record for that associated person. 'Return to (Name)" will minimize the Name Associations screen down to your Windows task bar (bottom of your screen) and take you back to the record you were just viewing.

Hot Button

Click here to add the currently selected name(s) to the rollup list of your choice.

Addr:Results Preview Area

When the Addr button is clicked for a new record in the Names Screen, PCRecruiter attempts to populate the fields of the new record with whatever information is currently in the Windows Clipboard. To get a resume into the Clipboard, you must open it either on a web page or in a word processor, select all of the text, and copy it using an Edit Menu or "Ctrl" + "C" on your keyboard. If the resume is in standard format (name on line 1, address on lines 2 and 3, phone numbers on lines 4 and 5, email/www address on line 6, and title on line 7), PCRecruiter will place the information in the proper fields. If the information requires editing, use the Editing Area in the lower portion of the screen. (This button is only active after pressing the Add Button on the Names screen)

Addr:Editing Area

If the resume you have copied into the Windows Clipboard is not arranged properly, you may use this area to edit the text. The information in this area should be matched up to the L1-L7 lines as specified in the list at the upper left of the Addr screen. IMPORTANT: Because you are directly editing the data in the Windows Clipboard, the standard "Ctrl-C", "Ctrl-X" and "Ctrl-V" keyboard commands for copying and pasting will ERASE all of the text within this window and replace it with whatever text you were cutting or pasting. Be sure to use the Cut and Paste buttons provided at the left.

Addr:Cut/Paste Buttons

Because the Addr resume entry feature uses the Windows Clipboard to edit and distribute the resume text, the standard "Ctrl-C", "Ctrl-X" and "Ctrl-V" keyboard commands for copying and pasting will ERASE all of your resume text in place of the text you were attempting to cut or paste. To cut and paste text within the Editing Area, use these cut and paste buttons only.

Details Button/Custom Fields

This area is used for keeping track of information that is not available on the main screen. You can create custom fields for any type of information using the system tab. Clicking on any row will bring up a three-dotted button () which, when clicked, will allow you to choose an entry from pre-determined choices. These choices are also defined in the system tab. These fields are fully indexed and searchable using the search query builder. Furthermore, custom detail fields can be used to associate documents from your hard drive (photos, Word .docs, etc.) with a record. To delete a custom field for this record, click the arrow to its left, and hit 'delete' on your keyboard.

Update Added Fields

If you have created new custom fields or editing existing ones in the system tab, you must click this button to make the details window reflect the changes.