Adding Names

PCRecruiter is a "relational database." This means that all records are connected to one another, and therefore some records cannot exist without others. A name record is such a record, as it must be associated with a company (real or fictitious) to exist. Before you create any new names, you MUST have a company already in the database to associate them with. Read more about that topic here.

If you have a company prepared for names to be added, you are ready to follow the following steps to add a new name:

1) Go to the record of the Company you wish to add names to.

2) Click the 'Names Tab' on the left side of the screen.

3) If the company is currently empty, you will automatically be prompted for adding a name. If you already have names associated with the company, you must click the Add Button near the upper right corner of the window. The Add Button will change to a Cancel Button, which can be used to exit this procedure at any time without saving changes.

4) You will be asked how you wish to add names:

> Yes - Opens a blank name record.
> No - Cancels the addition (no changes made).
> Yes, and Use Company Address - Opens a blank name record, and copies the address, phone number, and email/www info from the company it is to be associated with.
> Use Rapid Entry - This choice brings up a spreadsheet-like window, in which you can add multiple names to the company in listed format.
> Auto Enter Next Record - If you check this box, a new blank record will be opened when you save the current one. Hit the Cancel Button when you wish to stop adding records.

5) Fill in the information. Note that if you have a resume in the Windows Clipboard (i.e. you opened a resume on the web or in a word processor and did 'select all' & 'copy'), you can push the "Name" button to automatically pop the name from the top of that resume into the proper fields. You may also use the 'Addr' button at this point to automatically add all of the information from the resume header to the record (more info on 'Addr'). Another shortcut is the ability to enter salaries in shorthand... enter in "35k" and hit "tab" on your keyboard, and PCRecruiter will change the "35k" to "$35,000". An ID number will be automatically assigned, but if your company has its own numbering system, you may enter it by hand.

6) Click the Save button to complete the entry.