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Job Title Project Coordinator
Location Palo Alto, CA
Job Type Contract Full-Time
Job Description

NEED ASAP - START RIGHT AWAY

 

6 MONTH CONTRACT (EXTENDABLE)

 

The Project Coordinator is an integral member of the project team responsible for delivering development projects of varying size and complexity. The Project Coordinator is responsible for directing, organizing and controlling project activities, under the direction of a Project Manager (PM) & Project Director.

 

 

SCOPE OF RESPONSIBILITIES:

 

·         Attend client meetings and assist with determination of project requirements

·         Assist the PM in the drafting and issuance of project proposals, RFP’s, tenders, budgets, cash flows

·         and preliminary schedules

·         Prepare project organization and communication charts

·         Attend site meetings and distribute minutes to all project team members

·         Track the progress and quality of work being performed by design disciplines/trades

·         Use project scheduling and control tools to monitor projects plans, work hours, budgets and

·         expenditures

·         Effectively and accurately communicate relevant project information to the client and project team

·         Ensure clients’ needs are met in a timely and cost effective manner

·         Review field inspection reports from Consultants throughout the lifecycle of the project

·         Issue Contracts, Letters of Intent, Purchase Orders, etc.

·         Maintain Contract Execution Tracking Log

·         Assist the PM in the review of Contractor quotations to ensure that only fair and reasonable pricing is

·         recommended for approval

·         Track & manage contemplated change notices and change orders in the database

·         Prepare substantial completion certificates and ensure all required project close out documents are

·         obtained

·         Communicate ideas for improving company processes with a positive and constructive attitude, and

·         for developing this attitude in others

·         Keep the Project Manager (PM) and others informed about project status and issues that may impact

·         client relations

 

QUALIFICATIONS

 

·         3-5 years of experience supporting Project Managers in the delivery of  projects

·         Proficient in MS Project and/ MS Office Suite of products

·         Effective communication skills including verbal, written and presentation skills

·         Proven ability to work effectively both independently and in a team based environment

·         Demonstrated willingness to be flexible and adaptable to changing priorities

·         Strong multi-tasking and organizational skills

·         College degree 

 

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