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Job Title IT Project Coordinator
Location San Antonio, TX
Job Type Contract Full-Time
Job Description

Position:  IT Project Coordinator

 

Role:

The IT Project Coordinator provides administrative support to the IT Project or IT Program Manager.  The coordinator may be assigned to work with multiple IT Project Managers and projects.  They work closely with the IT Project or IT Program Manager and the project team to keep project documentation and communication tools updated. The IT Project Manager will assume these responsibilities for projects that do not require a IT Project Coordinator.

 

Responsibilities:

  • Establish and maintain project communication tools such as SharePoint site

  • Assist the IT Project or IT Program Manager with maintaining a Work Breakdown Structure (WBS)

  • Update the detailed project schedule and hours allocation in PMO systems

  • Document action items and meeting notes/minutes

  • Follow up with project team members on status of open tasks and action items, escalating to the IT Project/Program Manager where appropriate

  • Update budget forecasts and actuals in PMO systems, per direction from IT Project/Program Manager

  • Create requisitions for purchase orders

  • Review invoices and perform PO receipts for goods and services

  • Assist with analyzing project financials and preparing budget forecasts

  • Maintain the issues, risks and decisions logs

  • Follow up with project team members on outstanding issues, risks and decisions

  • Assist IT Project Manager with project documentation such as kickoff decks, Project Charters, CapEx requests and status reports

  • Ensure final versions of all project artifacts are stored in required systems

  • Send project closure surveys and generate survey results

  • Prepare documentation and update systems to close procurements, financials and project containers

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