Job Title Associate Director, Information Governance
Location Chicago, IL
Job Type Full-Time Regular
Job Description

The Sr. Manager / Director of Information Governance develops plans, sets goals, provides direction, and executes IG and RIM projects and initiatives to minimize risk, improve office work flow efficiency and reduce costs. He/she serves as a liaison with IT and leads the analysis and design of systems and processes relating to the lifecycle management of electronic data.

He/she is involved with systems evaluation and design, business process analysis and automation, storage and protection of electronic data, information governance policy and procedure development and implementation, privacy and security controls, and the review of proposed records repositories.

Primary Responsibilities:

Provides managerial oversight and functional leadership for personnel and contractors involved in the delivery of records and information governance services such as; records retention review, departing personnel, file intake and release, file space utilization, and case team consultation.

Leads projects relating to the elimination of offsite records storage, file activity monitoring and investigation to ensure compliance with client requirements and firm policies.

Provides advice and proposes solutions for complex and technical information governance and/or information technology issues.

Provides leadership and direction on the use of records management technologies.

Oversees the elimination of offsite storage of paper records through the introduction and adoption of effective electronic records management practices.

Works with administrative staff and legal practitioners to identify business requirements and automate information governance processes.

Communicates the IG vision and IG guiding principles throughout the Firm in a variety of forums

Develops reviews and/or presents proposals, project plans, status reports, and other information in a variety of formats and styles appropriate to the audience.

Provides advice on operational and compliance issues relating to the lifecycle management of client and administrative records in all media type and format.

Coaches and mentors RIM and IG staff on the continual improvement of their technology skills.

Creates and maintains records appropriate to the administration of the IG Program.

Assesses the current use of record management. Proposes new and/or modified approaches to the use of software and systems as records repositories.

Oversees the development and maintenance of the Information Governance internal and firm-facing SharePoint sites.

Coordinates legal research to determine records retention requirements. Analyzes records retention and disposition recommendations from various legal and professional sources.

Develops and maintains the records management policy and records retention schedules.

Creates and maintains written documentation of all processes associated with managing the IG Program.

Primary Requirements:

Bachelor’s degree preferred. Advanced degree desired.

Aptitude and interest in Information Technology.

Strong understanding of Information Governance and Records Management principals and best practices.

Experience managing electronic records, systems, technologies and related policy.

Demonstrated change management and project management experience.

IG experience at a law firm or company (practitioner, senior legal professional or manager)

Proficiency in Autonomy WorkSite, LegalKEY, and MS Office applications. Working knowledge of MS Project and Visio is preferred.