The ‘Available’ date field on a name record seems like any other date field in the system, but it does have some special properties when used in conjunction with the ‘Contractor/Temp’ Status. Today’s video shows you what it can do.
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Weāre here with another Two Minute Tuesday, Main Sequenceās series of short videos with tips, tricks, and tutorials to help make you a more powerful PCRecruiter user.
In this weekās video, weāre going to be looking at how to use the āAvailableā date field on Name records in PCRecruiter, which can make it easier to see whoās open for placement and who is currently off the market. This is primarily useful to those of you doing contract placements or temporary assignments, but it may come in handy for others as well. The āAvailableā field, in short, is where we store the date on which the person will be free, and it can be searched like any other date field in the system, but there are some special properties associated with the field when the contact has been designated as a contractor.
First, we need to set the Status of the Name record to āContractor/Tempā. Most Names in your database will have the default āCandidateā status. We simply switch the field and save the record to flag them as someone we would be considering for non-permanent placements.
Next weāll look for the āAvailableā field. Where this field shows up on the screen will depend on your custom layout of the Name record. Itās a standard field that comes with the database, so if you donāt see it, you can add it to your screen by using the āCustomizeā feature.
Now, this contractor is on vacation until January 9, so we can either manually type in that date, or use the calendar popup to choose it before saving the record. The other way in which the āAvailableā field can be filled out is via the Contract Placement screen. If weāre placing this contractor on an assignment and we fill in the optional āContract Endā date for the Placement, that date will also be pushed into the āAvailableā field on the contractorās name, indicating that theyāll be available again once the assignment is over with. If the ending date for an assignment should need to be updated or changed, weāll want to update it from the Placement record rather than updating the āAvailableā field on the name directly so that the two dates are consistent.
Now that we have a date in the field, any time this name turns up in a search result, we can see an availability indicator. If the date in the Available field is in the past, or is empty, the contractor will be labeled as Available in the results list. If the date is in the future, theyāll show up as Not Available.
Another place where the Available date comes into play is the Contract Search option, which we can find in the main menu. This is a special search feature that only returns names with Contractor/Temp status. When we use the options here, the same Available field from the Name record will be used to indicate the contractorās availability. This means we can see whoās open and who isnāt, even if they are not nor have ever been actually placed on any assignments.
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