If your company is looking into implementing HR software to make certain functions easier, there are some tips to keep in mind when choosing a software provider.
Any good HR software is capable of handling employee information, such as names, addresses, income tax withholdings, available vacation days, holiday pay, child support payments, garnishing and retirement savings. Most software also allows employers to better use direct deposit and print statements, forms and reports.
HR software also can reduce the amount of time the HR department spends on daunting tasks such as payroll. Good HR software will help improve productivity, cut labor costs and improve the quality of decision making. Payroll has become a critical financial aspect of running a business of any size and should be taken into account when choosing an HR software provider.
According to an article by ITWeb, there are seven things you should look for when choosing a software provider:
- You should purchase a software solution that matches your company’s needs and can expand with you. You shouldn’t opt for software that has a lot of features you won’t need or use. Many software solutions are designed specifically to meet the needs of small, medium or large size businesses.
- If payroll is your starting point, an effective software solution will extend into other functions, including other financial, business and practical uses.
- Choose a provider that has a technology development team that can provide software updates and add-ons that will cater to your business’s operational and administrative changes.
- Look for software solution providers that offer you choices in how the solution is delivered, especially when it comes to payroll. Options could include an outsourced or bureau payroll service, a SaaS online Web-hosted solution or an employee self-service option.
- Before choosing, make sure you have details of setup, training and ongoing support services and options. If any of these services cost extra and the company wasn’t planning on those costs, it could put a kink in the company budget.
- Make sure the software you choose is capable of responding to HR changes. Software should be able to evolve to meet a company’s needs, systems and processes.
- Any good software should ensure accuracy, simplify and speed-up processing and submission of tax, labor and other specialized returns required by the government.